Manager overview
Once your library is set up, this is how manager navigation works on the website and Android app - same jobs, slightly different layout.
Navigation
Website: side nav for Home, Desks, Register, Cash, Alerts, Settings (and related pages).
Android app: bottom bar Home · Desks · Register · Cash · Profile. Bell or swipe opens Alerts.
Open the website at sanctuary.org.in. App and website sign-ins stay separate.
Home
- Today’s and this month’s earnings
- Occupancy and renewals due soon
- Live activity and attendance snapshot
- Excel / PDF exports where offered
- Optional banner to match UPI credits with Pending UTR
Desks
Floor map and student records. Change seat, clear seat, or open a student profile. Overnight slots may show “+1 day”.
Manage Students: filter → select → bulk clear seats / delete (skips students with open dues).
Register (+)
Centre action for desk registration (website Register page or app +). Three types on the same flow:
| Type | Use when |
|---|---|
| Monthly | Regular member: plan + time slot + assigned seat |
| Temporary | Short stay (1–7 days) |
| Udhaari | Monthly plan with advance now + remaining dues later (details below) |
After success, share login tips via copy, WhatsApp, or email: Student login → that mobile → OTP.
Self-registration requests (Accept / Reject) appear in Alerts / dashboard - see Join a library from home.
Udhaari (registration type)
- Register → Udhaari (same fields as Monthly: plan, slot, seat, details).
- Collect an advance now (at least ₹1). Rest stays as dues with a due date.
- Due date: today through 7 days before plan end. Remaining always at least ₹1.
- Advance via cash, UPI, or QR. Membership starts after advance.
- Student sees remaining dues and Pay now (full remaining only).
You can also renew an existing member as full pay or Udhaari. Student self-renew is blocked while dues are open.
While dues are open
- No student self-renew, new Udhaari, seat change, delete, or “find another library”
- Bulk clear / delete skips those students
If the due date is missed
- Reminders a few days before and on the due day
- Membership ends the next morning
- Remaining shows on Cash as Forgiven (not collected)
Cash
- Cash vs UPI for today / this month
- Pending dues, forgiven Udhaari, pending UTR
- History, Excel statement, PDF receipts
How students pay you (UPI, cash): Library fees. Your software subscription: Sanctuary Pro.
Alerts & broadcasts
Compose text, photo, or PDF to all students or one student. Inbox also shows self-registration and system notices.
Attendance & renewals
- Attendance for any date + export
- Forgotten check-outs close at library close or slot end
- Renewals list: due soon / expired / dues
- Pending UTR: confirm or reject (bulk confirm available)
Profile / Settings
- Library details, membership plans, holidays & closures
- Payment Setup (UPI) - see Library fees
- Sanctuary Pro, Invite & earn, Student App QR
- Security (email 2FA, Active Sessions - website and app are separate), notification prefs, appearance
- Help Center and Report an issue
If Sanctuary Pro is in grace or expired
You can still view Home, students, and earnings. Register, seat changes, broadcasts, and similar writes stay locked until you renew - details on Sanctuary Pro.